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Technical Specifications

Technical Specifications - Common Formats for Event Reporting - Hospital Version 1.2

The Technical Specifications page contains information regarding event related technical specifications, data submission specifications, flow charts, Clinical Document Architecture (CDA) Extensible Markup Language (XML) file samples and paper forms including data element notations. The information provided on this page will assist reporting organizations develop, maintain and map their existing reporting system to comply with AHRQ's Common Formats.

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Specifications

Data Submission Specifications

The Data Submission Specifications documents provide direction for creating an appropriate file format to transmit patient safety data to the PSOPPC.

Implementation Guide

The Implementation Guide provides specifications for the required CDA XML file format to transmit Common Formats Patient Safety Report data.

CFER-H_V1.2_Implementation_Guide Posted on: 04/20/2020, 907 KB

Resources Workbook

The Resources Workbook provides a complete mapping of OIDs, templates, data elements, answer values, and validation rules used in the creation of the CDA XML file.

CFER-H_V1.2_Resources_Workbook Posted on: 01/01/2022, 159 KB

Data Dictionary

The Data Dictionary provides information on each data element (e.g., name, definition, values).

CFER-H_V1.2_Data_Dictionary Posted on: 04/20/2020, 2,008 KB

Data Submission Error Messages

The Common Formats for Event Reporting - Hospital Version 1.2 (CFER-H V1.2) Data Submission Error Message document contains all possible error messages for CFER-H V1.2 patient safety data submissions. This document provides the validation rules for each error message to assist in the revision of the CDA XML file.

CFER-H_V1.2_Data_Submssion_Error_Messages Posted on: 04/20/2020, 81 KB

Local Specifications

The Local Specifications provide specifications for facility or PSO level implementation, to include guidance on processing, linking, and storing of Common Formats information.

Data Collection

The Data Collection Order Flow Charts detail an efficient method of data collection for patient safety reports that involve more than one event category.

CFER-H_V1.2_Data_Collection_Order Posted on: 04/20/2020, 659 KB

Local Case Management

Local Case Management provides information about identifying and managing cases at the provider level.

CFER-H_V1.2_Local_Case_Management Posted on: 04/20/2020, 153 KB

Use Case Model

The Use Case Model provides a software development model for defining a Patient Safety Data Reporting System at the local level to support AHRQ's Common Formats.

CFER-H_V1.2_Use_Case_Model Posted on: 04/20/2020, 287 KB

Logical Data Model

The Logical Data Model document provides information about the data requirements for local implementation of the Common Formats along with the associated data mapping for the development of Patient Safety Data Reporting software in support for AHRQ's Common Formats.

CFER-H_V1.2_Logical_Data_Model Posted on: 04/20/2020, 398 KB

Report Specifications

The Report Specifications documents are created to serve as a reference for new software development, but may also provide value to those with existing automated systems who are interested in an individual event summary report which reflects the CFER-H V1.2 elements.

CFER-H_V1.2_Event_Summary_Report_Specifications Posted on: 04/20/2020, 545 KB

CFER-H_V1.2_Report_Specifications_Report_Maps Posted on: 04/20/2020, 222 KB

Flow Charts and Samples

Common Formats Flow Charts

The Common Formats Flow Charts outline the valid paths for a complete patient safety report. Each report type and event category contain a variable number of data elements that comprise a complete report. Depending upon the response to each of the data elements, each patient safety report may follow a separate data element path within the flow. At a minimum, a patient safety report must include the Validation Data Set (i.e., Minimum Data Set) which is required to be included in the CDA XML file.

The Common Formats Flow Chart Introduction document describes the data element and flowchart symbols used in the flow charts. The following section contains the Common Formats Flow Charts for incidents, near misses, and unsafe conditions.

CFER-H_V1.2_Flow_Chart_Introduction Posted on: 04/20/2020, 177 KB

CFER-H_V1.2_Incident_Flow_Chart Posted on: 04/20/2020, 282 KB

CFER-H_V1.2_Near_Miss_Flow_Chart Posted on: 04/20/2020, 112 KB

CFER-H_V1.2_Unsafe_Condition_Flow_Chart Posted on: 04/20/2020, 112 KB

Common Formats CDA XML Samples

The CDA XML File Sample documents provide sample patient safety concerns and associated CDA XML file output. The file samples contain all recommended data elements for the patient safety report and conform to CFER-H V1.2 Technical Specifications. At a minimum, a patient safety report must include the Validation Data Set (i.e., Minimum Data Set), which is required to be included in the CDA XML file. CDA XML files missing one or more required data elements will be rejected.

CFER-H_V1.2_Provider_to_PSO_Submission_CDA_XML_File_Sample Posted on: 04/20/2020, 378 KB

CFER-H_V1.2_Validation_Data_Set_CDA_XML_File_Sample Posted on: 04/20/2020, 304 KB

CFER-H_V1.2_CDA_XML_File_Samples Posted on: 04/27/2018, 38 KB

Common Formats Modules

Healthcare Event Reporting Form (HERF), Patient Information Form (PIF), and Summary of Initial Report (SIR) Form

This section includes the flow chart for the SIR and the annotated paper forms for the HERF, PIF, and SIR.

CFER-H_V1.2_Sample_Event_Summary Posted on: 04/20/2020, 79 KB

CFER-H_V1.2_Summary_of_Initial_Report_(SIR)_Flow_Chart Posted on: 04/20/2020, 171 KB

CFER-H_V1.2_Healthcare_Event_Reporting_Form_(HERF)_Form_-_Annotated Posted on: 04/20/2020, 205 KB

CFER-H_V1.2_Patient_Information_Form_(PIF)_Form_-_Annotated Posted on: 04/20/2020, 194 KB

CFER-H_V1.2_Summary_of_Initial_Report_(SIR)_Form_-_Annotated Posted on: 04/20/2020, 251 KB

Blood or Blood Product

This section includes the flow chart, CDA XML file sample, and the annotated paper form for a Blood or Blood Product-related event.

CFER-H_V1.2_Blood_or_Blood_Product_Flow_Chart Posted on: 04/20/2020, 371 KB

CFER-H_V1.2_Blood_or_Blood_Product_CDA_XML_File_Sample Posted on: 04/20/2020, 314 KB

CFER-H_V1.2_Blood_or_Blood_Product_Form_-_Annotated Posted on: 04/20/2020, 221 KB

Device or Medical/Surgical Supply, including HIT

This section includes the flow chart, CDA XML file sample, and the annotated paper form for a Device or Medical/Surgical Supply, including HIT-related event.

CFER-H_V1.2_Device_or_Medical_Surgical_Supply_including_HIT_Flow_Chart Posted on: 04/20/2020, 376 KB

CFER-H_V1.2_Device_or_Medical_Surgical_Supply_including_HIT_CDA_XML_File_Sample Posted on: 04/20/2020, 280 KB

CFER-H_V1.2_Device_or_Medical_Surgical_Supply_including_HIT_Form_-_Annotated Posted on: 04/20/2020, 221 KB